Questions? 800-678-5102

Event Insurance

  • Event Helper

    A Certificate of Insurance (COI) is required of most organized groups.

    If your organization does not carry liability insurance, you can purchase a COI at Event Helper, which has partnered with UCCR to make it very easy!

    Event Helper

  • Instructions

    Use the button below to find a printable PDF with step-by-step instructions for filling out the Event Helper insurance.

    If you prefer, a set of instructions is also listed below.

    Printable Instructions

  • Need Help?

    Would you like some help with obtaining insurance for your event? Or do you have questions about how a certificate should be completed?

    Please email our reservations staff using the button below or call 800-678-5102.

    reservations

Instructions for Purchasing Insurance from the Event Helper

1. Getting Started

Click on the particular UCCR/Event Helper link in your reservation contract email, or click here.

2. Basic Event Details

Choose the event type closest to your event (call them at 855-493-8368 if you need help deciding what to pick), or select whatever matches your event best.

Common events are:

  • Reunion – indoors

  • Amateur and professional meeting

  • Church meeting

  • Meeting – indoor

  • Old timer event, Seminar

  • Yoga event

Then, choose the state where your retreat or event will occur.

Enter the number of days you will be staying. Friday through Sunday would be three days, and an overnight stay is considered two days.

Enter the estimated number of guests attending your event EACH DAY (including all staff or chaperones, not just the attendees and those who may not be staying overnight).

3. General Liability Coverage Option

  • Add your pricing strategy. Be sure to include essential details like value, length of service, and why it’s unique.

  • Choose YES to include General Liability.

  • Keep Host Liquor (no extra cost, and protects you in case liquor is brought to a non-alcoholic event).

  • Coverage limits are $1 million, $2 million aggregate.

  • There is no need for a waiver of subrogation.

  • Hired & Non-hired Auto- is generally only needed if you hire vendors or use commercial buses. (More detailed information is on their website).

4. Dates of Coverage

On the calendar, select each day you will be on site. NOTE: If you do several events each year, you may enter those dates so that one certificate can cover several events!

5. Weather and Disaster Coverage

Weather and disasters will only provide coverage for events that must be canceled due to something entirely out of anyone’s control, such as weather and other disasters. It would then reimburse you for any non-refundable deposits or expenses. It would not provide coverage if your group decided to cancel.

6. Eligibility Questions

Answer the questions about rides or animals, and answer YES if you plan to use the pool or canoe, etc. (depending on which site you are going to). Enter the event description (Mens Retreat, quilting, scrapbooking, get-together, or whatever describes your event best).

7. Enter Information

Enter your name, the group or organization's name, and address information. If you are purchasing for your group as an individual, be sure to put the GROUP NAME in the ‘business name’ box.

8. Terms and Conditions

Read and check the boxes to agree. Confirm all your entered information. Click the back button to correct any entries.

9. Enter Payment Information

Once completed, The Event Helper will email the certificates to you and us! So easy!